Video Production Management for Agencies
Video production
is chaotic.
It doesn't have to be.
VPMS is the operating system for video agencies. Plan, produce, review, and deliver — all in one place.
Every project, one calm board.
Brief to final delivery — deliverables move across columns while your team and clients stay in sync.
Backlog
2Verdant Foods • Sustainability film
Brief approval
Northwind App v3 • Walkthrough
outcomeStoryboard v1
To Do
2Acme Corp • Q4 Brand Film
outcomeHero shoot — Day 1
Pine Coffee • Origin Story
VO casting + audition reel
In Progress
3NovaPay • Launch teaser
outcomeColor grade — V3
Final V3 with client-approved LUT, delivered by Friday EOD for the launch landing page.
Ember Fitness • Ad pack
outcomePack assembly — 6 cuts
Halo Outdoors • Product reel
Music license clearance
Review
2Lumen Skincare • TikTok pack
outcomeV2 cut — client review
Awaiting client comments on first cut. PM to follow up by Tuesday if no response.
Cascade Bank • Explainer
outcomeExplainer V1 — internal QC
Production infrastructure
Project management & workflows
Kanban, Gantt, calendar, list. Role-based permissions, time tracking, templates — built for video teams, not generic PM.
The client portal
White-labeled per client, timestamped video comments, and magic-link logins for frictionless approvals.
Files & built-in media
Up to 1 TB cloud storage, 2 GB per file, frame-accurate previews — no more shuffling assets through WeTransfer.
Collaboration & insights
Discord-style channels, built-in calls (LiveKit), owner dashboards for utilization and on-time delivery.
Simple pricing
Yearly billing is ~17% off — two months free.
Starter
Small teams getting started.
- 3 team members
- 10 active projects
- 10 GB storage
- Time tracking
- Basic email support
Pro
Growing teams running real client work.
- 10 team members
- 50 active projects
- 100 GB storage
- Client portal & white-label
- Project templates
- Priority email support
Agency
Established agencies, high volume.
- 50 team members
- Unlimited projects
- 1 TB storage · 2 GB uploads
- API access
- SSO / SAML 2.0
- Dedicated support
All plans include a 14-day money-back guarantee.
Questions, answered
Still unsure about something? Email [email protected] and a real person will reply.
It's project management built for video teams. You plan shoots, track edits, store footage, and get client sign-off in one place instead of juggling a PM app, a file service, and a long email thread of approvals.
You can run any kind of project in it, but the parts worth switching for are built around video: deliverable-based boards, frame-accurate review, large file uploads, and client approvals. A general marketing team can use it fine. A wedding videographer or a 30-person studio will get more out of it.
No. You send a magic link and they land straight in their portal, where they can comment on a specific frame, approve a cut, or ask for a change without a password to forget. The portal is white-labeled, so it shows your agency's name and colors, not ours.
You get 14 days and no card is required. Sign up, invite your team, and run a real project through it. If you decide not to continue, the trial just ends and nothing is charged.
It depends on the plan. Starter includes 10 GB, Pro 100 GB, and Agency 1 TB with uploads up to 2 GB per file. That's enough to push a full ProRes cut through review instead of zipping it off to a file-transfer site.
Those are generic boards you bend to fit video. VPMS already understands what a deliverable, a revision round, and a client approval are. Video review, time tracking, and the client portal come built in, so you're not paying for three separate tools and wiring them together yourself.
Yes, on Pro and above. Add your logo, set your colors, and put it on your own domain so clients see your agency throughout the portal. On the Agency plan you can also remove the VPMS mention from footers and emails entirely.
That's what the review tool is for. Click a timestamp, leave a note, and it stays pinned to that exact frame. Your editor sees the comment in context instead of decoding "around the two-minute mark, the audio dips."
API access and SSO/SAML come with the Agency plan. If you're on a smaller plan and need either one, get in touch and we'll work something out.
You can switch plans anytime from settings and the change takes effect right away. Every plan has a 14-day money-back guarantee, so if it isn't working out in the first couple of weeks, email us and we'll refund you.